--- title: Microsoft Word tips to increase productivity description: Microsoft Word tips to increase productivity image: https://www.aabyss.uk/hubfs/Web%20Site%20Images/Blog%20Images/Capture-e1490614691764%5B1%5D.png --- [![Aabyss Logo](https://www.aabyss.uk/hs-fs/hubfs/Untitled%20design-1.png?width=218&height=61&name=Untitled%20design-1.png "Aabyss Logo")](https://www.aabyss.uk/) ### 0151 733 3223 - [**](https://www.facebook.com/aabysstech/) - [**](https://twitter.com/aabysstech) - [**](https://www.linkedin.com/company/aabysstech/) - [**](mailto:hello@aabyss.uk) ![Aabyss Blog Heading Background](https://www.aabyss.uk/hubfs/48.jpg "Aabyss Blog Heading Background") ## News & Opinion #### Gain the edge on the world of business technology and cyber security # Microsoft Word tips to increase productivity Posted by [Andrew Allen](https://www.aabyss.uk/news/author/andrew-allen) | 03-Apr-2017 10:39:19 - [Tweet](https://twitter.com/share) ![Capture-e1490614691764[1].png](https://www.aabyss.uk/hubfs/Web%20Site%20Images/Blog%20Images/Capture-e1490614691764%5B1%5D.png) Time saving tricks in Microsoft Word can increase your productivity by reducing the time you spend editing documents. You may have seen these kinds of shortcuts and suggestions before, but we’re sure you’ll find something new in the list below. ### **Quick selection** - To select a word, make two rapid clicks on the word in question - To select an entire paragraph, make three rapid clicks anywhere in the paragraph - To select a particular sentence, click anywhere in that sentence while holding down the Ctrl key ### **Faster formatting** - Select some text -now if you will press Ctrl + Shift + > the font size of the selected text will increase. To decrease the font size use Ctrl + Shift + < combination - Ctrl+ makes a word subscript and Ctrl Shift + makes a word superscript - Use the Format Painter feature to quickly apply a particular format to a new area of your document. You’ll find it in the Home tab. Simply click to copy the formatting from the selected area of a document and use the paintbrush icon that appears to copy this formatting style into a different location within the document. - Typing **=rand(8,10)** and then pressing Enter will automatically generate random text you can use for testing the page formatting, fonts, etc. If typed as shown above Word will generate 8 paragraphs of 10 sentences each. The numbers inside the brackets can be anything up to 200 (i.e =rand(8, 200) would generate 8 paragraphs of 200 sentences each). ### **Other shortcuts** - To create a horizontal line type 3 hyphens and then press Enter - To quickly create a table type a plus sign (+) then press Tab key; again type a plus and again press Tab key; do this as many times as the number of cells you want in your table. Then press Enter and a table shall appear. - To move cursor to the location where it was when you last save the document press Shift + F5 - Pressing backspace while holding Ctrl key down deletes the preceding word Topics: [Productivity](https://www.aabyss.uk/news/topic/productivity), [Tips & Tricks](https://www.aabyss.uk/news/topic/tips-tricks) #### Written by [Andrew Allen](https://www.aabyss.uk/news/author/andrew-allen) My personal and business life. I am lucky to have supportive friends and family, and although I am competitive, I try to put others first. I am an active Rotarian, helping support local and international charities. As a former member of Mountain Rescue, I enjoy spending time with my family in the mountains. We regularly travel to experience new cultures and cuisine; I’m a bit of a foodie! In my day job as Chief Executive, I am responsible for ensuring we stay true to our purpose and values. In a strategic capacity, I am also responsible for developing relationships with key partners and major accounts. I love working with ambitious, growing companies who want to challenge themselves and the status quo. Technology, when properly leveraged, can help an organisation differentiate and beat their competition. It's a real joy to make a difference. [LinkedIn](https://www.linkedin.com/in/askandrewallen/) [Twitter](https://twitter.com/askandrewallen) ## Leave a Comment ### Recent Posts ### Topics - [Aabyss News (45)](https://www.aabyss.uk/news/topic/aabyss-news) - [AI (3)](https://www.aabyss.uk/news/topic/ai) - [Artificial Intelligence (3)](https://www.aabyss.uk/news/topic/artificial-intelligence) - [Attack (12)](https://www.aabyss.uk/news/topic/attack) - [Backup (4)](https://www.aabyss.uk/news/topic/backup) - [BYOD (1)](https://www.aabyss.uk/news/topic/byod) - [Cloud (12)](https://www.aabyss.uk/news/topic/cloud) - [Connectivity (7)](https://www.aabyss.uk/news/topic/connectivity) - [Customer (2)](https://www.aabyss.uk/news/topic/customer) - [Cyber (18)](https://www.aabyss.uk/news/topic/cyber) - [Cyber Insurance (2)](https://www.aabyss.uk/news/topic/cyber-insurance) - [Cybersecurity (53)](https://www.aabyss.uk/news/topic/cybersecurity) - [Data Management (5)](https://www.aabyss.uk/news/topic/data-management) - [Disaster Recovery (6)](https://www.aabyss.uk/news/topic/disaster-recovery) - [Emerging (3)](https://www.aabyss.uk/news/topic/emerging) - [Hospitality (2)](https://www.aabyss.uk/news/topic/hospitality) - [Insider (2)](https://www.aabyss.uk/news/topic/insider) - [IT News (36)](https://www.aabyss.uk/news/topic/it-news) - [IT Support (24)](https://www.aabyss.uk/news/topic/it-support) - [Managed Service (35)](https://www.aabyss.uk/news/topic/managed-service) - [Management (13)](https://www.aabyss.uk/news/topic/management) - [Outsourced IT (2)](https://www.aabyss.uk/news/topic/outsourced-it) - [Password (7)](https://www.aabyss.uk/news/topic/password) - [Productivity (36)](https://www.aabyss.uk/news/topic/productivity) - [Ransomware (4)](https://www.aabyss.uk/news/topic/ransomware) - [Security (51)](https://www.aabyss.uk/news/topic/security) - [Social Media Threats (2)](https://www.aabyss.uk/news/topic/social-media-threats) - [Strategy (24)](https://www.aabyss.uk/news/topic/strategy) - [Technologies (6)](https://www.aabyss.uk/news/topic/technologies) - [Technology (29)](https://www.aabyss.uk/news/topic/technology) - [Technology Budgeting (1)](https://www.aabyss.uk/news/topic/technology-budgeting) - [Tips & Tricks (16)](https://www.aabyss.uk/news/topic/tips-tricks) - [WiFi (1)](https://www.aabyss.uk/news/topic/wifi) - [Work-from-home (1)](https://www.aabyss.uk/news/topic/work-from-home) [see all](https://www.aabyss.uk/news/microsoft-word-tips-increase-productivity#) #### ABOUT AABYSS We are commercially focused technology strategists who help clients outperform their competitors through proven leadership, management and support. 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